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Letter from the Director
 Dear
Student,
I
am glad you are going to
be part of YXL this
year. We have a great
conference planned, and
I cannot wait to see
what God has in store
for us.
One
of the most exciting
changes this year is
having Jamie Lambert
direct the conference.
If you have been
to YXL before then you
will know who he is; if
not, then please take a
moment to read about him
on the website.
Jamie and I have
flipped roles this year.
I will be the
program director while
he directs YXL.
Below is information
that will help you as
you prepare for your
arrival on campus. We
have made changes in
policies, packing lists
and release forms this
year so please take a
few minutes to read over
the enclosed material to
make sure all of your
questions are answered.
If
you have further
questions, please feel
free to call me at
678-825-1100 or by
e-mail at
dmitchell@pcanet.org.
I
will see you this
summer….
Danny Mitchell,
Coordinator of Family
and Youth Ministries
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Registration and
Checkout
Check in will be Monday,
July 4th from 3:00-5:00
in Andreas Hall. If you
are planning to arrive
earlier or later, please
let the conference
program director, Danny
Mitchell, know ahead of
time. Covenant charges a
key deposit of $5 when
you pick up your key at
registration. The money
is returned when you
return your key on
Saturday.
We
will not be staying in
Andreas Hall so you may
want to leave your
luggage in your vehicle
when you register.
YXL
ends on Saturday morning
immediately after
breakfast. Check out
time is from 8 to 9 a.m.
If you need to leave
earlier, please make
sure that the conference
director is aware of
your departure time.
Travel Arrangements
Students are responsible
for their own travel
arrangements. We can try
to provide names of
other students from your
area that are coming in
case you would like to
ride share.
Important policy changes
regarding travel:
1.
We do not allow
students who drive their
own vehicles to use
their vehicle to leave
campus during the
conference without prior
approval of the
director.
2.
If you are flying
into Chattanooga, we
will provide 2 free
shuttle pickups on
Monday at 2 p.m. and 6
p.m. If you need to be
picked up at different
times, we must charge a
$20 transportation fee.
The Chattanooga airport
is extremely small so
students often find each
other while waiting for
our shuttle. If you are
flying then you need to
let the conference
director know the flight
details
no later than one
week before the start of
the conference (unless
other arrangements have
been made with the
conference director). We
will make one trip on
Saturday morning to the
airport based on the
student with the
earliest flight. We are
unable to provide
multiple shuttles on
Saturday.
3.
If you are a
counselor who is
driving, please let the
camp director know if
your vehicle is
available to take
students to the caving
activity and/or the
ministry project.
Release Forms
Please make every effort
to have all release
forms signed and
returned to our office
on or by the conference
starting. If you are
under the age of 18, the
PARENTS MUST SIGN the
release forms for you to
participate in
activities. You can
access them on the YXL
website:
www.pcacep.org/yxl/.
1.
CEP
Release
Form/Medical/Health
Insurance Information
3.
Whitewater Rafting -
O.A.R. Release Form
4.
Release form from the
Adventure Guild
If
you are a student or
adult who has
limitations that would
make certain physical
activities difficult,
please let the camp
director or registrar
know prior to or at the
time of registration,
not during the
activities.
Medical conditions and
allergies should be
written on the medical
form and communicated to
the registrar at
registration. Students
are responsible for the
safe keeping and
administering of all
personal medication.
Please make sure that
all medication is
responsibly taken and
stored.
Policy Information
1.
If a student is
sent home for
disciplinary or medical
reasons, the cost will
be covered by the parent
or church group. In the
case that CEP needs to
cover initial costs, a
bill will be sent to the
appropriate party.
2.
In the history of
YXL only a handful of
students have been sent
home for disciplinary
reasons. We never expect
to send someone home and
make every effort to
work out a way for the
student to stay.
However, the camp
director does reserve
the right to send a
student home or ask an
adult to leave for
behavior that is
illegal, detrimental to
the good of the
conference, physically
threatening to others or
sexually inappropriate.
3.
YXL’s refund policy can
be found at https://processor.pcanet.org/cep/common/terms.htm.
Please refer to them
before calling the CEP
office.
Reminder From the
Director:
YXL
is not your typical
youth conference and as
such we have high
expectations for the
students who attend.
With that in
mind, we do not
encourage or knowingly
allow practical jokes
between dorm rooms,
family groups, or guys
and girls. Though a good
joke can be initially
fun, by the end of the
week feelings are often
hurt. YXL will be packed
full of fun activities
so we ask you to refrain
from playing practical
jokes during the week.
This includes but is not
limited to throwing
objects from windows,
raiding other rooms or
halls, shaving cream
fights, fireworks and
destruction of personal
property. Because we
have the best low budget
4th of July
celebration planned that
you will ever be part of
this year and because
fireworks are not
allowed on Covenant
College’s campus, we ask
that you leave your
fireworks at home.
Part of our expectations
for you as a student at
YXL is that you for the
week we are together
agree to abide by the
rules of the conference.
These will be explained
during orientation on
Monday evening. None of
our rules are designed
to “oppress” you or keep
you from having fun but
are designed for your
safety, the morale of
the conference and for
you to be able to
maximize your time at
YXL. With that in mind,
we will continue to
enforce lights out this
year which will include
making sure students
stay in their rooms
after the lights go out.
While it is our hope
that the Lord provides
you someday with a
wonderful companion of
the opposite sex who
will shower you with
tons of love and
affection, YXL is not
intended to be a
Christian dating
service. If you meet the
love of your life at YXL
or come with the love of
your life to YXL, we ask
that you refrain from
over zealous displays of
public affection. If you
are unsure of what this
means, then please ask
the head male or head
female counselor for
clarification. Here is a
hint, long sloppy kisses
before you head to your
floor, sneaking off for
alone time,
inappropriate touching
and never ending back
rubs would be included
in the “over zealous pda”
category. We do not
allow guys on girls’
halls or in girls’ rooms
or girls on guys’ hall
or in guys’ rooms unless
permission is given by
the director, the
assistant director, the
head male or head female
counselor.
We
do not enforce a “dress
code” as we think your
dress is a matter of
personal preference.
However, you could be
asked to change if
clothing were to be
revealing or had a
message that was not
appropriate for YXL.
Conference Schedule
You can view and print the
conference schedule here.
Packing List
·
Comfortable, casual
clothing designed for
hot weather.
·
Swimming Suit: Please,
NO 2 piece suits unless
it is a tankini.
·
Whitewater Rafting
clothes: Swimming suit &
Teva-style sandals.
Sandals with backstraps/ankle
straps or old tennis
shoes are needed in the
raft.
·
Hiking clothes: You will
need tennis shoes for
the hike.
·
Ministry Project
clothes: We may be
painting. Tennis shoes
or boots should be worn.
·
Banquet clothes: We end
YXL with a semi-formal
banquet on Friday night.
It is recommended that
you bring one set of
clothing that is as nice
as what you wear to
church. Guys’ attire
ranges from suits, to
khakis and sport
jackets, to shirts with
ties, to nice shorts and
polo shirts to some
“creative” combinations.
Girls tend to dress
nicer including dresses,
skirts or pants suits.
We take pictures before
the banquet.
·
Covenant provides
minimal bedding at a
charge so you need to
bring your own. Sleeping
bag or sheets and a
pillow are recommended.
If you are flying and
cannot bring these
items, please let the
director know before you
arrive at the
conference.
·
Most students bring
cameras.
·
We only allow students
to use cell phones (even
for texting), personal
computers, and mp3
players at appropriate
times. This does not
include during our large
group meetings.
·
All your own toiletries.
·
A towel
·
It may rain during the
week. Wet weather gear
can be helpful.
·
Water bottle
·
At least one sweatshirt
or warm shirt. The room
we meet in is usually
cold and the nights can
be a little chilly.
·
Flashlight. Not
generally needed on
campus but some students
prefer having one.
·
Bible—DON’T FORGET YOUR
BIBLE
·
We provide you with a
notebook but most
students find it helpful
to have their own small
notebook to take
personal notes in.
·
A couple of pens or
pencils
·
You are welcome to bring
instruments (a bassoon
may not be a good idea)
but students like to
play together during the
week.
·
Spending money: lodging,
food and activities are
covered in your
registration cost.
However, many students
chose to buy stuff in
the Covenant bookstore
or at the snack shop.
After the ministry
project most groups stop
for drinks or ice cream
before returning to
campus.
If
you have any other
questions please call me
at 678-825-1100 or email
me at
dmitchell@pcanet.org.
You
can also contact our
conference registrar,
Kathy Wargo, at
kwargo@pcanet.org or
678-825-1132 if you have
YXL related questions.
I
am super pumped about
YXL this year. Please be
praying for what God has
in store for us.
See
you July 4th,
Danny Mitchell
YXL
Program Director
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