IMPORTANT
INFORMATION
Dear Student,
I am glad you are going
to be part of YXL this year. We have a great conference planned, and I
cannot wait to see what God has in store for us.
Below is information
that will help you as you prepare for your arrival on campus. We have
made changes in policies, packing lists and release forms this year so
please take a few minutes to read over the enclosed material to make
sure all of your questions are answered.
If you have further
questions please feel free to call me at 678-825-1100 or by e-mail at
dmitchell@pcanet.org.
I will see you this
summer….
Danny Mitchell
Coordinator of Family and Youth Ministries
Registration & Checkout
Check in
will be Monday, July 5th from 3:00-5:00 in Andreas Hall. If
you are planning to arrive earlier or later then please let the
conference director, Danny Mitchell, know ahead of time. Covenant
charges a key deposit of $5 when you pick up your key at
registration. The money is returned when you return your key on
Saturday.
We will not be staying
in Andreas Hall so you may want to leave your luggage in your vehicle
when you register.
YXL ends on Saturday
morning immediately after breakfast. Check out time is from 8 a.m.
to 9 a.m. If you need to leave earlier please make sure that the
conference director is aware of your departure time.
Travel Arrangements
Students are
responsible for their own travel arrangements. We can provide names of
other students from your area that are coming in case you would like to
ride share.
Important policy
changes regarding travel:
1. We do not allow
students who drive their own vehicles to use their vehicle to leave
campus during the conference without prior approval of the director.
2. If you
are flying into Chattanooga, we will provide 2 free shuttle
pickups on Monday at 2p.m. and 6 p.m. If you need to be picked up at
different times then we must charge a $20 transportation fee. The
Chattanooga airport is extremely small so students often find each other
while waiting for our shuttle. If you are flying then you need to let
the conference director know the flight details no later than one
week before the start of the conference (unless other arrangements
have been made with the conference director). We will make one trip
on Saturday morning to the airport based on the student with the
earliest flight. We are unable to provide multiple shuttles on
Saturday.
3. If you are a
counselor who is driving, please let the camp director know if
your vehicle is available to take students to the caving activity and/or
the ministry project.
Release Forms
Please make every
effort to have all release forms signed and returned to our office on or
by the conference starting. If you are under the age of 18, the PARENTS
MUST SIGN the release forms for you to participate in activities. You
can access them on the YXL website: www.pcacep.org/yxl/.
1. CEP Release Form
2. Medical/Health
Insurance Information
3. Whitewater
Rafting - O.A.R. Release Form
4. Mountain
Adventure Games Release Form (Paintball is an optional activity this
year. In order to play, you must bring a signed release form.
Cost: $20
If you are a student or
adult who has limitations that would make certain physical activities
difficult then please let the camp director know prior to or at the time
of registration, not during the activities.
Medical conditions and
allergies should be written on the medical form and communicated to the
registrar at registration. Students are responsible for the safe keeping
and administering of all personal medication. Please make sure that
all medication is responsibly taken and stored.
Policy Information
1. If a student
is sent home for disciplinary or medical reasons, the cost will
be covered by the parent or church group. In the case that CEP needs to
cover initial costs then a bill will be sent to the appropriate party.
2. In the history
of YXL only a handful of students have been sent home for disciplinary
reasons. We never expect to send someone home and make every effort to
work out a way for the student to stay. However, the camp director does
reserve the right to send a student home or ask an adult to leave for
behavior that is illegal, detrimental to the good of the conference,
physically threatening to others or sexually inappropriate.
3. YXL’s refund policy
can be found at
https://processor.pcanet.org/cep/common/terms.htm.
Please refer to them before calling the CEP office.
Reminder From the Director:
YXL is not your typical
youth conference and as such we have high expectations for the students
who attend. With that in mind, we do not encourage or knowingly
allow practical jokes between dorm rooms, family groups, or guys and
girls. Though a good joke can be initially fun, by the end of the
week feelings are often hurt. YXL will be packed full of fun activities
so we ask you to refrain from playing practical jokes during the week.
This includes but is not limited to throwing objects from windows,
raiding other rooms or halls, shaving cream fights, fireworks and
destruction of personal property.
Part of our
expectations for you as a student at YXL is that you for the week we are
together agree to abide by the rules of the conference. These will be
explained during orientation on Monday evening. None of our rules are
designed to “oppress” you or keep you from having fun but are designed
for your safety, the morale of the conference and for you to be able to
maximize your time at YXL. With that in mind, we will be enforcing
lights out more consistently this year including making sure students
stay in their rooms after the lights go out.
While it is our hope
that the Lord provides you someday with a wonderful companion of the
opposite sex who will shower you with tons of love and affection, YXL is
not intended to be a Christian dating service. If you meet the love of
your life at YXL or come with the love of your life to YXL, we ask
that you refrain from over zealous displays of public affection. If
you are unsure of what this means then please ask the head male or head
female counselor for clarification. Here is a hint, long sloppy kisses
before you head to your floor, sneaking off for alone time,
inappropriate touching and never ending back rubs would be included in
the “over zealous pda” category. We do not allow guys on girl’s halls
or in girl’s rooms or girls on guys hall or in guys room unless
permission is given by the director, the assistant director, the head
male or head female counselor.
We do not enforce a
“dress code” as we think your dress is matter of personal
preference. However, you could be asked to change if clothing were to
be revealing or had a message that was not appropriate for YXL.
Packing List
- Comfortable, casual
clothing designed for hot weather.
- Swimming Suit:
Please, NO 2 piece suits unless it is a tankini.
- Whitewater Rafting
clothes: Swimming suit & Teva-style sandals. Sandals with
backstraps/anklestraps or old tennis shoes are needed in the raft.
- Paintball
clothes. You will need closed toe and heal shoes (crocs don’t count)
and long pants as we play in a wooded area. The paintballs are
supposed to wash out but sometimes don’t. It is recommended that you
don’t wear your best clothing to paintball.
- Hiking clothes: You
will need tennis shoes for the hike.
- Ministry Project
clothes: We may be painting. Tennis shoes or boots should be worn.
- Banquet clothes: We
end YXL with a semi-formal banquet on Friday night. It is recommended
that you bring one set of clothing that is as nice as what your wear
to church. Guys attire ranges from suits, to khakis and sport jackets,
to shirts with ties, to nice shorts and polo shirts to some “creative”
combinations. Girls tend to dress nicer including dresses, skirts or
pants suits. We take pictures before the banquet.
- Covenant provides
minimal bedding at a charge so you need to bring your own. Sleeping bag or
sheets and a pillow are recommended. If you are flying and cannot
bring these items then please let the director know before you arrive
at the conference.
- Most students bring
cameras.
- We only allow
students to use cell phones (even for texting), personal computers, and
mp3 players at appropriate times. This does not include during our
large group meetings.
- All your own
toiletries.
- A towel
- It may rain during
the week. Wet weather gear can be helpful.
- Water bottle
- At least one
sweatshirt or warm shirt. The room we meet in is usually cold and the
nights can be a little chilly sometimes.
- Flashlight. Not
generally needed on campus but some students prefer having one.
- Bible—DON’T
FORGET YOUR BIBLE
- We provide you with
a notebook but most students find it helpful to have their own small
notebook to take personal notes in.
- A couple of pens or
pencils
- You are welcome to
bring instruments (a bassoon may not be a good idea) but students like
to play together during the week.
- Spending
money: lodging, food and activities are covered in your registration
cost. However, many students chose to buy stuff in the Covenant
bookstore or at the snack shop. After the ministry project most groups
stop for drinks or ice cream before returning to campus.
If you have any other
questions please call me at 678-825-1100 or email me at
dmitchell@pcanet.org.
I am super pumped about
YXL this year. Please be praying for what God
has in store for us.
See you July 5th,
Danny Mitchell
YXL Director
